Sharing large files is critical for most modern businesses. But how does one make sure that the file makes it to the right people? While there are many services that allow users to share large files for free, when factors such as tracking, bulk transfers, and security come into play, businesses now require a one-off solution to share files with employees, customers, and trading partners.

Fortunately, there exists a plethora of options for sharing large files, whether the intention is to transmit them to a recipient or grant users access to them via cloud-based platforms. The suitability of particular solutions hinges on the specific use cases at hand.

Using file sharing tools for effortless access: Numerous cloud-based file sharing tools, such as Google Drive, Microsoft OneDrive, and Dropbox, to name a few, simplify the process of sharing large files. While storage capacity often corresponds to subscription plans, these tools nonetheless facilitate the sharing of large files with ease.

Employing cloud-based tools to disseminate documents to individuals external to one’s organization does entail certain risks. To navigate this territory securely, adhering to basic guidelines becomes pivotal, such as

• Delineate user access and permissions for files and folders.
• Refrain from providing external users with access to internal file structures.
• Opt for a solution that permits the implementation of password protection for documents.

Leveraging secure email solutions for sending large files: While transferring large files via email is viable in certain scenarios, it frequently encounters limitations with regard to file size and security protocols.

Typically, email clients impose restrictions on file attachment sizes, which serve as a safeguard for the sender. This ensures that the recipient will not encounter any difficulties receiving an email due to a bulky attachment. It also prevents email clients from becoming cluttered with oversized files. Furthermore, regardless of size, sending files via email may expose businesses to unwarranted security vulnerabilities.

Luckily, there are several user-friendly cloud storage tools that can provide a seamless avenue for transmitting files through either an email client or a browser-based interface. Each recipient receives an exclusive link to the file, which simplifies the process of tracking who has viewed and downloaded the content.

Features of a Typical Cloud File Sharing Service Provider

Secure cloud file sharing services typically encompass additional features such as the ability to share multiple files, establish access expiration dates, and retract files to render them inaccessible to recipients.

These services are also ideal for sharing large files on an ad hoc basis, and many of them do not impose constraints on file size or type. This is why modern companies require a dedicated cloud file sharing service for greater efficiency.

Conclusion

Over the years, companies have changed the way they transfer files and handle other stakeholders. With internet connectivity improving around the world, the scope of such cloud file sharing services has also improved. This is why companies should always try to work with reputed file sharing services for more efficiency.